Job Title

Office Administrator and Bookkeeper

You are an organizer and “a doer” that takes initiative, you’re willing to step up to challenges and humble enough to ask for help when you need it. Like any successful Bookkeeper, you have a head for numbers and are a self-motivated, detail oriented, individual who can work behind the scenes to assure the entire team of smooth and efficient daily office operations. The skills you’ve developed as an Office Administrator indicate that you’re a clear communicator, both written and spoken, bringing at least three years of related experience to this role and are eager to continue to advance your career. You are ready to be recognized for your efforts as a member of a growing business.

About You

You are an organizer and “a doer” that takes initiative, you’re willing to step up to challenges and humble enough to ask for help when you need it. Like any successful Warehouse Operations Specialist, you’re good with your hands and small tools and are a self-motivated, detail oriented, individual. You’re a clear communicator, both written and spoken, bringing at least two years of related experience to this role and are eager to continue to advance your career. And you are ready to be recognized for your efforts as a member of a growing business.

Role Summary

The Office Administrator and Bookkeeper is responsible for providing administrative support to the CEO to aid in the efficiency of the office and overall day-to-day operations, which will allow the entire team to focus on the strategic goals and needs for the company. You will provide reliable bookkeeping support and impeccable customer service. To be successful in this role you must be highly competent using QuickBooks Online and commonly used platforms including Google, Zoom and the MS Suite.

Core Responsibilities

  • Provide general support to CEO through administrative, technical, and clerical tasks
  • Review, organize and assist with email communications
  • Deliver exceptional customer service through answering, screening, and directing incoming calls, responding to inquiries quickly and professionally, greeting guests, notifying the appropriate team member of their arrival, and ensuring they have a welcoming experience
  • Responsible for ordering office supplies, booking travel and tracking various expenses
  • Assist Finance team with day-to-day bookkeeping and purchasing transactions
  • Responsible for ensuring the office area and common areas are kept presentable
  • Prepare materials for presentations, events, and common projects
  • Assist with customer orders and related sales and operational activities to ensure timely execution using the prevailing software platform
  • Support special projects across all functional departments
  • Occasional travel within the Denver Metro may be required
  • Other duties as needed to support the overall business operation

Skills & Experience

  • Degree in Business Administration, or Related Field is desired but not imperative
  • At least 3 years direct experience with similar responsibilities
  • Proficient with Google Suite, Microsoft Office, and related systems, tools, and software
  • Familiarity with QuickBooks Online software
  • Ability to handle multiple projects, assignments, and priorities simultaneously
  • Capacity for change and adaptation to new situations, shifts in direction and priorities
  • Strong interpersonal, oral, and written communication skills

Unicas Medical is an equal opportunity employer and offers a competitive compensation package including paid time off, a wellness stipend, and bonus potential.

Job Type:

  • Full-time

Salary:

  • $50,500.00 – $65,500.00 per year

Benefits:

  • Paid time off

Schedule:

  • 8 hour shift

  • Monday to Friday

Supplemental Pay Types:

  • Bonus pay

Experience:

  • Google Suite: 2 years (Required)
  • Administrative experience: 3 years (Required)
  • QuickBooks: 3 years (Required)
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Work Location:

  • In person

Work Location:

To apply, please send an email to [email protected] with your full name, the position sought, your resume, and a cover letter.